BIRTHDAY PARTY & BBQ PLANNING CHECKLIST

Planning a birthday party, graduation party, BBQ, or fun social event?

Use this helpful checklist to stay organized, be prepared and take some stress out of the planning.

 

4 Weeks Ahead of the Party

Figure out your budget.
Pick the theme for your party.
Set the date.
Decide whether you are throwing the party at or away from home.
Reserve the venue (if needed).
Make your guest list.
Send the invitations. (Evite)
Order any special materials (if needed, like personalized signage, pictures, etc.).

 

3 Weeks Ahead of the Party

Decide whether you will be cooking for the event.
Book a caterer (if needed).
Set the menu.
Book the entertainment (if applicable).
Book any extra help (if needed, like servers, bartender, security, etc.).
Reserve any equipment you may need (like chairs, tables, inflatables, tents, etc.).

 

2 Weeks Ahead of the Party

Follow up on unanswered invitations.
Gather, make and/or buy the decorations.
Practice cooking the dishes you will serve (if applicable, as a trial run).

 

1 Week Ahead of the Party

Clean your home or visit the venue (to check for audiovisual capabilities and/or electrical outlets).
Buy the food and/or beverages (if applicable).
Start preparing any dishes that can be made ahead of time (if applicable).
Confirm your bookings and reservations (to make sure everything is still on track for your party).
Send reminder email to your guests.
Get space heaters, bug candles, fans, etc. as needed.

 

3 Days to 1 Day Before the Party

Give your home a once over (if applicable).
Continue cooking (if applicable).
Decorate for the party.
Prepare the gift bags (if applicable).
Check your medicine cabinets (if the party’s at home so you can remove any sensitive items).

 

On Party Day

Finish any last-minute cooking (if applicable).
Add any final decorations.
Set up chairs, tables and other equipment.
Get beverages in ice.
Welcome your guests and enjoy the party!